![]() I wish I could hide any scheduled tasks from all other lists and only see them in Planned (in true GTD fashion) I use Planned in conjuction with my calendar as a Tickler file. I use My Day as a Focus list - temporary list of next actions to focus now / today I try to use a tag with the project name in each project step, so I can easily view them together if I need from all the places they might be scattered (project, NA, etc) Someday / Maybe (group) with lists of future ideas, by topic / area of focus Projects-Work, Projects-Home, Projects-Life, etc, so I keep an eye on the bigger picture at the same time. Projects (group) with lists for each project (I plan future project steps there, and can easily move them to contexts when it's time.) I have multiple Projects groups, per Area of Focus, e.g. Next Actions (group) with lists for each context + waiting for list My setup is the following (it's not the best or purest GTD but it works for me): I chose MS To Do as a Surface user too, mostly for the offline functionality, native-feeling interface and simplicity and (hopefully in the near future) better integration with the rest of my MS-based workflow (OneNote, OneDrive, and maybe Outlook/ Project Moca if they get better). I think the most important factor is to review your tasks and project lists often, make this a habit and you can change other parts easily. Don't bend it too much that it falls apart after a while. This way, I can easily drag a task to my context lists when it becomes a next action.īend the system to your will so that it becomes frictionless for you. My solution to this (I use Microsoft To Do) is to have my project list as a group of lists, each project as a list in it and future planned actions as tasks in each project list. from a note-taking app where your material is to a task management app where next actions live). Of course I understand that you want your planned project steps to be in the same system as next actions, so you can easily move them between states (plan checklist > context) and not have to move systems from them (e.g. At least that's the system GTD describes and I guess it works easier if the whole system is paper-based (as David Allen originally conceived it). Rinse and repeat as often as it makes sense for your workflow (in the Weekly Review or daily if you progress faster). You would often review your project list to see if all of them have a next action - if you've completed a project's next action already, you'd source a new one from its checklist or your mind. ![]() Think of it this way: the Projects list is just a simple list with names of the projects - no planning in them whatsoever (any planned future steps should be a checklist included in each projects material). ![]()
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